Closing Procedures

What are the daily closing procedures?

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Summary

At day's end, reconcile ledgers with Medisoft, file travel cards, complete the Appointment Book, and prepare Doctor Calls / Blue Sheet follow-ups.

1
Confirm every treated patient has a signed Daily Treatment Note.
2
In Medisoft, open each patient's Quick Ledger (Quick Ledger speed button or F7) and verify the Patient Ledger (Gold) Card balance matches after Save Transactions and Update All.
Medisoft — Quick Ledger (F7): confirm each treated patient's charges and payments posted
Medisoft v21 Guide, p. 111 · click to zoom
3
Go to Activities menu > Claim Management, click Create Claims, set the date range and click Create to batch the day's claims, then print or send the batch.
Medisoft — Claim Management (Activities > Claim Management): click Create Claims
Medisoft v21 Guide, p. 116 · click to zoom
4
Go to Activities menu > Statement Management, click Create Statements for any accounts due, then print or send the batch.
Medisoft — Statement Management (Activities > Statement Management): click Create Statements
Medisoft v21 Guide, p. 125 · click to zoom
5
File all travel cards alphabetically in the travel-card tray.
6
Confirm the Appointment Book shows the day's service codes and daily charges next to each patient.
7
Add any no-return patients to the Doctor Calls section of the Blue Sheet with CA comments.
8
Secure the Sign-In Sheet and hot file for the day.

Citation

CA Manual, Daily Treatment Basics / Closing, p. 14–15 · Revised 2/9/26

Answers source the CA Manual first; the Medisoft guide is used only where the CA Manual does not cover the task.