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How do I request and log petty cash?

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Summary

Only the Clinic Director handles petty cash. They count the cash, match it to the ledger, and email the request with the ledger and receipts to the Management Office.

1
Only the Clinic Director (Doctor) may complete the Request For Petty Cash Form; clinic staff are not involved with petty cash.
2
The Clinic Director counts all available petty cash and matches it against the balance on the petty cash ledger.
3
The Clinic Director emails the Management Office the Petty Cash Request Form, a copy of the Petty Cash Ledger, and copies of all receipts in the order logged on the ledger.
4
The amount requested should be the difference between the present balance and the clinic average.
5
Note the petty cash request amount on the ledger on a separate line with the date of the request.
6
When the petty cash check is cashed, note the date cashed and the amount in that same space.
7
Each ledger line lists date, name/description, debit, deposit, and new balance so the running total stays accurate.

Citation

CA Manual, Request For Petty Cash Form, p. Miscellaneous · Revised 2/9/26

Answers source the CA Manual first; the Medisoft guide is used only where the CA Manual does not cover the task.

How do I request and log petty cash?

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