Closing Procedures
How do I fill out the Deposit Report?
Organization ApprovedSource Verified
Summary
List each deposit or DBADJ under the applicable date, confirm the monthly total matches the Appointment Book, and email the report to the Accounts Manager and Management Office every day — including days with no checks.
- 1List the amount of any deposit or DBADJ under the applicable date on the Deposit Report.
- 2The monthly total on the Deposit Report should match the month-to-date payment or DBADJ total on the Appointment Book.
- 3On days with a deposit, email the Deposit Report and deposit slip copies to the Accounts Manager and Management Office.
- 4On days with no deposit, still email the Deposit Report and list NO CHECKS in the email subject line.
- 5On the last business day of the month, also email the Deposit Report to Steven Sanchez at the Management Office.
- 6Complete and sign the Nightly Checklist at the conclusion of each day, with all CAs on duty signing; the person performing each task initials that item.
- 7Do not initial an item that has not been completed — write a note explaining why, or mark NA and line through items that do not apply to the office.
- 8After all items are completed, attach the form to the Sign-In Sheet, Patient Day Sheet, Deposit Slip, and Blue Sheet, and file in the January–December file.
- 9Shift focus to cleaning and Closing Procedures in the late afternoon; do not vacuum or mop while patients are in the clinic — complete cleaning earlier during a break if the clinic is busy from 5:00 to 6:00.
Citation
CA Manual, Deposit Report; Nightly Checklist, p. Closing Procedures · Revised 2/9/26Answers source the CA Manual first; the Medisoft guide is used only where the CA Manual does not cover the task.